Anotalia LLC · Last updated: 2026-07-31
Anotalia is an AI meeting memory system. It records your meetings, produces transcripts, and extracts decisions, action items, open questions, and blockers. It then connects recurring meetings together so you can see what changed, which decisions were reversed, and which items are still unresolved.
Anotalia is beta software. You are one of a small number of businesses using it before general availability. Things will change quickly. This document describes exactly how meeting data is handled during the beta period, including the parts that are still rough.
Anotalia LLC is organized in Puerto Rico. This policy and the beta terms in Sections 14–16 are governed by the laws of the Commonwealth of Puerto Rico, and any dispute will be brought in the courts of San Juan, Puerto Rico.
Questions: hello@meetmemora.com
For meeting content, Anotalia acts as a service provider processing data on your instructions. You decide which meetings to record, who is in them, who in your organization can see them, and when content is deleted. We process that content to provide the service and for no other purpose.
You are responsible for:
For your account information — the email address and workspace name you sign up with, and basic service logs — we act on our own behalf, to operate the service, communicate with you, and keep it secure.
Meeting content
Account and operational data
We do not ask for and do not want payment card numbers, government identifiers, health information, or other sensitive categories of data. Anotalia is not designed or suitable for meetings where that kind of information is discussed.
Anotalia joins your calls as a visible participant through Recall.ai. The bot appears in the participant list and can be named so attendees can identify it — for example, "Anotalia AI Notetaker."
Available notice mechanisms include:
If a participant objects: the host can remove the bot or stop the recording immediately. Anotalia does not support excluding a single participant's audio while continuing to record everyone else. If someone objects, recording stops for the whole meeting.
Enabling a notice mechanism does not by itself satisfy your legal consent obligations. Where you need affirmative consent, obtain it before the meeting.
| Provider | What it does | Where |
|---|---|---|
| Recall.ai | Joins the call as a bot; produces the recording and transcript | United States (us-east-1) |
| OpenAI | Analyzes transcripts to extract summaries, decisions, action items, and change history; transcription and embeddings | United States; no region selection is available at the API tier we use |
| Supabase | Database and file storage for transcripts, notes, and recordings | United States |
| Vercel | Application hosting and scheduled jobs | United States |
All processing takes place in the United States. We do not transfer meeting data outside the US.
OpenAI retention. We use OpenAI's standard API. Under OpenAI's standard API terms, API inputs and outputs are not used to train their models, and are retained by OpenAI for approximately 30 days for abuse monitoring before deletion. We do not currently have a Zero Data Retention agreement with OpenAI. This means that for up to roughly 30 days, transcript content sent for analysis may exist in OpenAI's systems even after you delete it from Anotalia.
Recall.ai retention. Recall.ai holds recordings and transcripts to produce them and deliver them to us. We instruct deletion when you delete a meeting, subject to Section 8.
Changes to this list. If we add or replace a provider that processes meeting content, we will notify you by email at the address on your account before the change takes effect.
The raw audio/video recording of a meeting is automatically and permanently deleted 14 days after the meeting. This is not adjustable.
Transcripts, summaries, decisions, action items, open questions, and change history derived from that recording are kept as your workspace's ongoing memory. That persistent record is the point of Anotalia — it's what makes decision history and "What Changed since last time?" possible.
Free trial workspaces — 30 days. If your workspace is on the free trial and has not subscribed, all workspace data — every meeting, transcript, summary, decision, action item, and recording — is permanently deleted 30 days after signup, automatically, with no recovery afterward. Your login is not deleted, so you can start again if you subscribe. Subscribing before the 30 days are up cancels this deletion.
Subscribed workspaces. Meeting content and derived records are retained for up to 6 months, after which they are deleted automatically. Recordings are still deleted at 14 days regardless.
Cancellation. If you cancel your subscription, your workspace and all its content are purged within 24 hours.
Beta note on retention. The 6-month limit reflects the current state of the beta, not our intended long-term behavior. A memory layer is more useful the longer it remembers, and we expect to extend or replace this limit. If we do, we will email you before the change takes effect. Do not treat Anotalia as your system of record for anything you need to keep.
You can delete an individual meeting at any time from Manage Recordings on your dashboard.
What we want you to know clearly, because it is not what you would assume:
Deletion in the current beta is a soft delete. The meeting is hidden from your workspace and no longer appears in listings. However, content derived from a deleted meeting — decisions, unresolved items, and change history — may still appear in other meetings' lineage and "What Changed?" views, because those views draw on the connections between meetings. Deleting a meeting does not currently guarantee that everything derived from it disappears from the interface.
We are treating this as a defect, not a design choice, and are working to make deletion cascade properly. Until it does:
Deletion elsewhere. When you delete a meeting, we instruct Recall.ai to delete the associated recording and transcript. Content already sent to OpenAI remains subject to OpenAI's ~30-day abuse-monitoring retention described in Section 5. Content may also persist in our infrastructure providers' routine backups for a short period before those backups rotate out.
Automatic deletions under Sections 6 and 7 are permanent and unrecoverable.
Anotalia has two account types: Personal, limited to a single user, and Business, which allows up to three users in one workspace. Everything below describes how visibility and deletion work across members of a Business account — a Personal account has no other members to share or restrict access with.
By default, every workspace member can see every meeting in the workspace. This is org-wide visibility by design — Anotalia is a shared memory layer, not a private notebook.
Deletion is restricted. A workspace member can only delete a meeting they created themselves. Admins and owners can delete any meeting in the workspace, including ones created by someone else, for oversight purposes.
If you use Anotalia for meetings involving performance, compensation, personnel matters, or anything else your employees would reasonably expect to be confidential, you should tell them how visibility works in your workspace.
Each workspace's data is isolated from every other business using Anotalia. There is no shared visibility between organizations, and one customer's meeting content is never used to generate output for another.
Our infrastructure providers — Supabase and Vercel — encrypt data at rest and in transit as a default property of their platforms. Access to our production systems is limited to Anotalia personnel who need it.
Because we would rather you know than assume:
We access customer content only when necessary to operate, debug, or support the service. We are building access logging and will make it available to customers.
We do not read, review, or use your meeting content to improve Anotalia, train models, build datasets, or develop features. The only exception is where a workspace admin has given us express written permission to do so, for a defined purpose. Absent that document, your meeting content is used only to deliver the service to you.
Our providers' terms on training are described in Section 5.
If someone who attended a meeting recorded through Anotalia — an employee, client, candidate, vendor, or other participant — wants their data deleted or wants to know what was captured:
We have no account relationship with meeting participants and cannot verify their identity, which is another reason requests are best handled by the organization that recorded the meeting.
Anotalia is provided "as is" and "as available," without warranty of any kind, express or implied, including any implied warranty of merchantability, fitness for a particular purpose, accuracy, or non-infringement.
Specifically, and without limiting the above:
To the maximum extent permitted by law, Anotalia LLC will not be liable for any indirect, incidental, special, consequential, punitive, or exemplary damages, or for lost profits, lost revenue, lost business, or lost or corrupted data, arising out of or relating to your use of Anotalia — whether or not we were advised of the possibility.
Our total aggregate liability for all claims relating to Anotalia will not exceed the greater of (a) the total amount you paid us in the twelve months before the claim arose, or (b) one hundred US dollars (US$100.00).
Nothing in this section limits liability that cannot be limited under applicable Puerto Rico law.
By using Anotalia you confirm that you will:
We may update this policy as Anotalia develops. If we make a material change — to retention periods, to the list of providers that process meeting content, to visibility rules, or to how we use your content — we will notify you by email at the address on your account before the change takes effect. The "Last updated" date at the top always reflects the current version.
Anotalia LLC · Puerto Rico
Participant data requests: /privacy