Last updated 2026-07-25
Part 1 — Privacy Policy
Anotalia is beta software. You're one of a small number of businesses using it before general availability, which means things may change quickly, and this policy describes exactly how your meeting data is handled during that beta period.
When you use Anotalia, we collect and store:
To do its job, Anotalia sends meeting data to two third-party services:
Recording laws vary by state and country — in many places (including several U.S. states), every participant in a conversation must consent to being recorded, not just the person who invited the bot. You, as the account holder who sends Anotalia to a meeting, are responsible for making sure everyone on that call has been told it's being recorded and transcribed, and for getting their consent where the law requires it.
To help with this, Anotalia's bot automatically posts a message in the meeting chat announcing that it's recording and transcribing, both when it joins and whenever someone new joins after it — on Zoom, Google Meet, and Microsoft Teams, the only platforms Anotalia currently supports. This is a courtesy notice, not a substitute for your own legal obligations.
The raw audio/video recording of a meeting is automatically and permanently deleted 14 days after the meeting. The transcript, summary, decisions, and action items derived from it are kept as your workspace's ongoing memory — that persistent record is the actual point of Anotalia.
If your workspace is on the free trial and hasn't subscribed, workspace data is permanently deleted 30 days after you sign up, automatically, with no recovery afterward. Your login itself is not deleted, so you can pick up again if you subscribe. Subscribing before the 30 days are up prevents this deletion; canceling later gives you a 7-day grace period before it resumes. Every individual meeting is also guaranteed at least 30 days from when it happened before it's eligible for this deletion, even if that falls after your trial's official end date — a meeting held near the end of your trial isn't cut short.
You don't have to wait for either window above. You can delete any individual meeting at any time from the "Manage Recordings" button on your dashboard. The recording is removed immediately; the transcript and notes are kept for 30 more days in case the deletion was a mistake, then permanently purged with no recovery.
Your workspace's data is isolated from every other business using Anotalia. There is no shared visibility between organizations.
Part 2 — Beta Terms of Service
By creating an Anotalia account, you agree to these Beta Terms in addition to the Privacy Policy above. If you're signing up on behalf of a business, you're confirming you have the authority to agree on its behalf.
Anotalia is provided "as is" and "as available," without warranty of any kind, express or implied — including accuracy, reliability, or fitness for a particular purpose. Beta software can break, change, or be temporarily unavailable. AI-generated summaries, decisions, and action items can be incomplete or wrong — treat them as a helpful starting point, not an authoritative record of what happened in a meeting.
Your meeting transcripts, summaries, decisions, and action items belong to you. Anotalia is granted only the license needed to process and store them in order to provide the service — we don't claim ownership, and we don't use your meeting content to train AI models.
New workspaces get a 30-day free trial. Continuing past that requires a $15/month subscription, billed through Stripe. You can cancel anytime from the billing portal in your dashboard; canceling stops future charges and starts the grace period described in Part 1, Section 6.
To the fullest extent permitted by law, Anotalia and its operator won't be liable for indirect, incidental, or consequential damages arising from your use of the service, including decisions made based on AI-generated meeting notes. Our total liability for any claim is limited to the amount you paid us in the 3 months before the claim arose.
You can stop using Anotalia and delete your data at any time. We may suspend or terminate accounts that violate these terms, or discontinue the beta with reasonable notice.
We may update this policy as the beta evolves. Material changes will be communicated to active accounts before taking effect.
[To be finalized — governing law and jurisdiction placeholder, pending legal review.]
Questions about this policy or these terms? Email aryamalvrz@gmail.com.